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Built for Event Teams

GalaDeskFrom chaos to coordination.
Your team, perfectly orchestrated.

You didn't build an event business to spend nights juggling schedules, tracking logistics, and calculating mileage. GalaDesk handles the chaos so you can focus on delivering unforgettable experiences.

Start Free 30-Day Trial See How It Works

No credit card required

Set up in 15 minutes

Cancel anytime

GalaDesk dashboard showing upcoming jobs and team management

Finally, software that gets event teams

Every feature exists because we've felt the pain it solves.

End the "Who's Available?" Chaos

Stop texting 20 people to fill one gig. Post jobs, see who's interested and available, and assign with confidence. Your contractors stay engaged because they choose their work.

Travel Pay in 30 Seconds, Not 3 Hours

Remember calculating mileage for 15 contractors across 8 venues? GalaDesk does it automatically using real driving routes. One click exports your payroll-ready report.

Keep Client Details Out of Group Chats

No more client details floating in random text threads. Secure, event-specific channels keep information where it belongs and out of the wrong hands.

Never Double-Book Again

That sinking feeling when you realize you've double-booked the same crew member? Gone. GalaDesk catches conflicts before they become disasters.

Know Your Venues Like a Local

Which crew member crushed it at Rosewood Manor? Who struggled at the outdoor venue? Your venue history builds institutional knowledge that doesn't walk out the door.

See What's Actually Working

Stop guessing which contractors deliver. Track performance, spot trends, and make decisions based on data, not hunches. Grow strategically, not randomly.

Your Entire Team on One Page.

Role-based permissions, real-time availability, and a single roster that actually stays up to date. Whether you manage 5 contractors or 500, everyone knows exactly where they stand.

Role-based access control
Team availability at a glance
Mobile access for contractors
Automated reminders

Zero Scheduling Conflicts. Zero Excuses.

Every event business owner has the horror story: the double-booked crew, the last-minute cancellation, the refund. Our real-time scheduling catches conflicts the moment you create them, not when it's too late.

Real-time conflict detection
Drag-and-drop job assignment
Automated shift reminders
Calendar sync across devices

Best Ceremony Spots

Golden Hour: 5:30 PM

Backup Power Location

VIP Parking: Gate B

Your Team's Experience, Preserved Forever.

When Sarah leaves for maternity leave, her 50 venue experiences don't have to leave with her. GalaDesk tracks who has worked where, what they learned, and what future teams need to know.

Venue-specific notes and tips
Contractor experience history
Key setup locations saved
Load-in and parking details

See Venue Features

Best Ceremony Spots

Golden Hour: 5:30 PM

Backup Power Location

VIP Parking: Gate B

Travel Pay That Doesn't Make You Want to Cry.

We've sat at the kitchen table at midnight, calculator in hand, Google Maps open in 15 tabs, trying to figure out who drove how far. Never again. Set your rate once. GalaDesk handles the rest.

Real driving distance via Google Maps
Configurable rate per mile
One-click CSV payroll export
Per-employee calculations

Travel Pay

Sarah M. → Rosewood Manor

Distance32.4 miles

Rate$0.65/mile

Total Payout$21.06

Verified via Google Maps API

Auto-calculated

Export to CSV

Secure Messaging That Actually Works.

Stop juggling group texts, emails, and DMs across five different apps. GalaDesk keeps all event communication in one place — organized by job, visible to the right people, and always searchable.

Job-specific group channels
Direct messaging between team members
File and photo sharing
Full message history and search

Best Ceremony Spots

Golden Hour: 5:30 PM

Backup Power Location

VIP Parking: Gate B

What Changes When You Switch

Get Your Weekends Back

Stop spending Sunday nights prepping schedules and chasing confirmations. GalaDesk automates the busywork so you can actually rest before Monday.

Grow Without Breaking

Spreadsheets work until they don't. GalaDesk scales from 10 contractors to 500+ without the administrative nightmare that usually comes with growth.

Keep Your Best People Happy

Contractors leave when communication is chaotic and pay is delayed. GalaDesk keeps everyone informed, paid accurately, and actually wanting to work with you.

Solo Power Engine

The Solo
Command Center

ShieldAvailability

EngineTravel Pay

SecureClient Hub

PrivateData Vault

+120 Tools Active

v4.2.0

FOR INDEPENDENT ELITES

Professional Grade
Without the Overhead

Stop wrestling with basic calendars and spreadsheets. GalaDesk provides the surgical precision you need to manage jobs, calculate travel payouts, and communicate with clients—all from one centralized, secure dashboard.

Automated Logistical Brain

Native Google Maps routing calculates your travel compensation per job automatically. Zero manual entry.

Zero-Knowledge Security

Communicate with second shooters or clients via end-to-end encrypted channels. Your data is your own.

Enterprise Reputation

Impress clients with a premium portal and professional automated availability tracking.

Get Started Free

Up and running before your next event

1
Create Your Workspace
5 minutes to set up your branded hub. No IT degree required.
2
Import Your Team
Bulk upload or add one by one. They get a simple invite link.
3
Add Your First Event
Enter the details, see who's available, assign with one click.
4
Watch the Chaos Disappear
Automatic reminders, clear communication, accurate pay. You're welcome.

“Seeing an industry relying on obsolete tools despite living in an era of advanced technology, I created GalaDesk to finally bring event management up to speed. We leverage modern web standards to deliver the seamless experience contractors crave and the operational efficiency businesses require.”
Daniel C.
Founder & Photographer
Founder of GalaDesk

Plans for Every Stage of Your Business

Start solo at $29/mo. Scale to enterprise when you're ready. Only pay for what you need.

Solo

$29/mo

flat

Everything you need to run your business solo.

Unlimited events
Job management
Venue library
Calendar & scheduling
Basic analytics
Invoicing

Start Free 30-Day Trial

Starter

from

$12/user/mo

$300/mo minimum (25 seats)

For teams ready to ditch the spreadsheets.

Unlimited events
Job posting & assignment
Conflict detection
Mobile app for your team
Email support

Start Free 30-Day Trial

Business

from

$18/user/mo

$1,000/mo minimum (56 seats)

For teams scaling up without burning out.

Everything in Starter
Automatic travel pay calculation
Venue library & history
Performance analytics
Priority support
API access

Start Free 30-Day Trial

Enterprise

Custom

pricing

Volume discounts available

For large operations with custom needs.

Everything in Business
SSO/SAML authentication
Dedicated account manager
Custom integrations
White-label options
Phone support

Talk to Our Team

Frequently Asked Questions

Everything you need to know about GalaDesk.

System Ready

Elevate Your
Operation

Join the elite event studios that have digitized their logic and reclaimed their growth trajectory.

Start Free 30-Day Trial View Plans

Engine Status

Optimal

Encryption

Active

Trial Access

Open

Uptime & Trust

99.9%

No CC Required

30-Day Window

Instant Setup

GalaDeskFrom chaos to coordination. Your team, perfectly orchestrated.

Finally, software that gets event teams

End the "Who's Available?" Chaos

Travel Pay in 30 Seconds, Not 3 Hours

Keep Client Details Out of Group Chats

Never Double-Book Again

Know Your Venues Like a Local

See What's Actually Working

Your Entire Team on One Page.

Zero Scheduling Conflicts. Zero Excuses.

Your Team's Experience, Preserved Forever.

Travel Pay That Doesn't Make You Want to Cry.

Secure Messaging That Actually Works.

What Changes When You Switch

Get Your Weekends Back

Grow Without Breaking

Keep Your Best People Happy

The Solo Command Center

Professional Grade Without the Overhead

Automated Logistical Brain

Zero-Knowledge Security

Enterprise Reputation

Up and running before your next event

Create Your Workspace

Import Your Team

Add Your First Event

Watch the Chaos Disappear

Plans for Every Stage of Your Business

Solo

Starter

Business

Enterprise

Frequently Asked Questions

How does the travel pay automation work?

Is there a limit to how many jobs I can create?

Can I try it before I buy?

How secure is my data?

What payment methods do you accept?

What happens if I reach my user limit?

Can I cancel my subscription at any time?

Do you offer training and onboarding?

How does the venue library feature work?

Can team members access GalaDesk on their phones?

How does job assignment work?

What kind of support is available if I have issues?

Can I export my data?

Does GalaDesk integrate with other tools?

What happens to my data if I cancel?

Can I customize GalaDesk for my brand?

Elevate Your Operation

GalaDeskFrom chaos to coordination. Your team, perfectly orchestrated.

Finally, software that gets event teams

End the "Who's Available?" Chaos

Travel Pay in 30 Seconds, Not 3 Hours

Keep Client Details Out of Group Chats

Never Double-Book Again

Know Your Venues Like a Local

See What's Actually Working

Your Entire Team on One Page.

Zero Scheduling Conflicts. Zero Excuses.

Your Team's Experience, Preserved Forever.

Travel Pay That Doesn't Make You Want to Cry.

Secure Messaging That Actually Works.

What Changes When You Switch

Get Your Weekends Back

Grow Without Breaking

Keep Your Best People Happy

The Solo Command Center

Professional Grade Without the Overhead

Automated Logistical Brain

Zero-Knowledge Security

Enterprise Reputation

Up and running before your next event

Create Your Workspace

Import Your Team

Add Your First Event

Watch the Chaos Disappear

Plans for Every Stage of Your Business

Solo

Starter

GalaDeskFrom chaos to coordination.
Your team, perfectly orchestrated.

The Solo
Command Center

Professional Grade
Without the Overhead

Elevate Your
Operation

GalaDeskFrom chaos to coordination.
Your team, perfectly orchestrated.

The Solo
Command Center

Professional Grade
Without the Overhead

Elevate Your
Operation